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City of Lake Wales, Florida Human Resources Department
Personnel Policies

SECTION 2-202 DEFINITION OF TERMS

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Secs. 2-202.01 Definitions

Anniversary Date - The date an employee begins employment and the same date in following years. This is the date upon which entitlement to fringe benefits are based unless a specific benefit provides otherwise. The anniversary date may be changed in accordance with these Rules.

Appeal - A request for review of an alleged grievance submitted or instituted by an employee to higher authority.

City Commission - The City Commission of Lake Wales, Florida, or its designee.

City Seniority - The length of time an employee has been continuously employed with the City.

Classification Seniority - (also referred to as job or position seniority) -- The length of time an employee has been continuously employed in his current position classification. Classification seniority will be lost or changed upon the loss of seniority under Section 2-209, the permanent transfer, promotion, demotion or reassignment to or from one job classification to another.

City Code - Code of Ordinances of the City of Lake Wales, Florida.

City Manager - The City Manager, or the City Manager's designee.

Job Classification - A job title based on the job description.

Classification Plan - An Official or approved system of grouping positions into appropriate classification.

Collective Bargaining Agreement (also referred to as "CBA") -- An agreement between an employee organization certified by the Public Employee Relations Commission and the City Commission negotiated and ratified as required by the Public Employees Relations Act.

Compensation Plan - The official schedule of pay assigning rates of pay to each classification.

Compensatory Time (also referred to as Comp Time) - Compensated time off in lieu of overtime pay.

City Seniority - The total time an employee has worked for the City without loss of seniority under Section 2-209.02.

Demotion - Permanent reassignment of an employee to a lower level job classification for a disciplinary reason.

Department Head - Department Head, Director or their designee.

Departmental Seniority - The length of time an employee has been continuously employed in a department.

Dismissal or Termination - Involuntary separation from City employment.

Employee -

  1. Regular full-time employee is any employee who is non-probationary who is assigned a regular schedule of a minimum of forty (40) hours per week and is designated as a regular-full-time employee by the City.
  2. Regular part-time employee is any non-probationary employee who is assigned a regular schedule of less than forty (40) hours per week.
  3. A probationary employee is any full-time or part time employee who has not completed the initial probationary period.
  4. Temporary employee is any employee who is not classified as a regular full-time, regular part time or probationary employee, such as a casual or a part-time employee who does not work a regular schedule.

Exempt Employee - An employee exempt from the minimum wage and/or overtime under the Fair Labor Standards Act and paid a salary for all hours worked in a work week.

FLSA - The Fair Labor Standards Act.

FMLA - Family Medical Leave Act.

He/His/Him - Are generic and used for reference purposes only to signal reference to both males and females.

Human Resources Department - HR

Human Resources Director - The employee in charge of the HR.

Insubordination - The refusal to perform work when and as assigned, failure to obey a direct legal order and/or any other act or acts of disrespect or disregard of proper managerial authority.

Job Description - A written description of some but not all of the duties and responsibilities of a job.

Job Performance Evaluation (also referred to as "JPE") - A written report of an employee's job performance.

Layoff - A reduction of the number of employees due to lack of work, funds, reorganization or other operational reason.

May - The word "may" shall be interpreted as permissive.

Pay Grade - The salary range which is assigned to a particular classification title expressed as a pay range number.

Probationary Period - The first six (6) calendar months of continuous employment with the City as a full-time or part-time employee. After successful completion of the probationary period, the employee will be classified as a regular full-time or regular part-time employee.

Promotion - Permanent assignment of an employee to a higher level job classification.

Reclassification - A change in classification, title, description and/or pay grade of a job or job classification.

Reemployment - The hiring of a person who formerly worked for the City. Persons rehired shall be new employees for all purposes.

Resignation - Act of voluntarily withdrawing from City employment.

Retirement - Leaving the service of the City upon meeting the requirements set forth in the Retirement Plan.

Shall - The word "shall" will be interpreted as mandatory.

Suspension - Temporary dismissal from work with or without pay.

Transfer - The temporary or permanent reassignment of an employee from one position to another.

Work Day - The scheduled number of hours an employee is required to work per day.

Work Week or Work Period - The number of hours regularly scheduled to be worked during any seven (7) consecutive days or other work period allowed by the Fair Labor Standards Act and adopted by the City Commission for an employee or group of employees.

Working Time - Working time shall be all time the employee performs actual work for the City.


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